Wednesday, January 16, 2013

OneNote and Metadata in SharePoint–Connecting Related Documents to Client Names–Part 3 of 5

imageAs described in our original scenario, we want to create a relationship between our Client list and their related documents, so that ultimately we can make a relationship between our OneNote notebook, and the related Client. We created our Client Names list in Part 2, now lets see about making the connection with the documents.
Here we have a basic document library that contains several different documents:
But how do we know which Client the Expense Report belongs to, for instance? We’d have to open the document and read its contents to try to figure it out. Wouldn’t it be nice if we could add a column that could tell us that information right in the default view of our document library? Fear not – we can!

Saturday, January 12, 2013

OneNote and Metadata in SharePoint–Creating a List of Client Names – Part 2 of 5

As described in our original scenario, we want to create of list of Client Names so that we can ultimately associate our OneNote notebook with one of them.

imageThis list can be thought of as a standard Lookup list, as well as a repository for Client information. The Client Name will be used to fill dropdowns in other list columns or forms, but also provides a 1-click way for a user to see more detailed information about a Client associated with another item. I’ll show you what I mean, but first let’s create the list. You can use any of the following methods:

  • The Standard Way
  • The Import Way
  • The SharePoint Designer Way
  • The PowerShell Way
  • The Visual Studio Way
  • The External Content Type with Azure Way

Choose the option that works best for you – let’s begin! (click on images for larger views):

Tuesday, January 8, 2013

OneNote and Metadata in SharePoint–Part 1 of 5

The Scenario

As a SharePoint Consultant, I support several clients. I keep a list of my clients in my SharePoint MySite:


For each client, I store and manage related documents (like Statements of Works, Requirements documents, or important Emails) as well as OneNote notebooks for each client. Using SharePoint’s concept of Related Lists, each document can contain metadata about the client to which it applies:


And together, I can get a comprehensive view of each client’s important information:



The Problem

For many clients, I like to capture information, including handwritten notes from my tablet, in a OneNote notebook. microsoft_office_2013OneNote is a great solution for capturing, categorizing, and sharing both structured and unstructured information. Add a tablet PC and a pen stylus to the mix, and you’ve got a very powerful & versatile tool. Storing my OneNote notebooks in SharePoint allows for easy syncing across devices and collaborators.

Saturday, January 5, 2013

The 3 T’s of Giving Back to the SharePoint Community

I recently had an article published regarding ways to give back to the IT community. Later, my Twitter buddy SB Chatterjee tweeted it to his followers, and pointed out that it applies to the SharePoint community as well.
Good point! With that in mind, here’s a pointer over to to the BIT Tech Digest where you can find the article. Let me know what you think – do the same principles apply to the SharePoint community as well?: